Izinhlobo zokuphakanyiswa kwezindaba, izici zabo nenhloso

Inhlangano yokuhamba kahle komsebenzi ebhizinisini ayinakwenzeka ngaphandle kokwakhiwa kwezimo ezifanele. или на бумажных носителях. Omunye wabo yi- nomenclature yamacala e-elekthronikhi noma kuma-paper carrier. Uma udokotela owenza imisebenzi yakhe ehlobene nemibhalo, cela: "Yisho izinhlobo zokufakwa kwamagama amacala" -kumele abatshele ngokucacile. Iqiniso liwukuthi labo basebenzi kudingeka ukuba bazi ukuthi bahlelwe kanjani ukuze bahambe ngokushesha emibhalweni eminingi.

Ukuqokwa kwamacala: umqondo, izinhlobo, okuqukethwe, incazelo

Ngaphambi kokuchaza umyalelo wokudalwa, kubalulekile ukuqonda igama. представляют собой категории разработанных в установленной форме систематизированных перечней наименований комплексов документов, формируемых на предприятии в процессе его деятельности с указанием периодов хранения. Izinhlobo zokuqokwa kwamacala ziyizinhlu zezinhlu ezihleliwe zamagama wezinhla zamadokhumenti ezakhiwe ngendlela eqinisiwe, ezakhiwe ebhizinisini phakathi nomsebenzi walo, okubonisa isikhathi sokugcina. Kudingeka ukucinga okusheshayo kwezenzo ezidingekayo. Ijubane lemaphepha lizoxhomeka kwikhwalithi yesimiso segama. Amashadi asetshenziselwa ukusabalalisa nokuqoqa amaphepha amadokhumenti kumafolda, ukuhlanganisa ukukhomba, ukubeka izikhathi zokugcina. Banikeza ukudala amafayela okubhekisela futhi benze njengomthombo wemininingwane yokubika. , как типовая, примерная, индивидуальная. Ngokwenza njalo, izinhlobo ezinjalo zokuqokwa kwamacala asetshenzisiwe , njengezibonelo, isibonelo, ngabanye. Lebhizinisi liphoqelekile ukuba lihlakulele ngokuzimela uhlu olubhekisele emisebenzini yalo.

Izidingo

, нормативными актами определены правила, применяемые при их составлении. Uma sicabangela izinhlobo zokuchazwa kwamacala, izici zabo kanye nenhloso , izenzo ezijwayelekile zichaza imithetho esebenzayo uma ubhala. Uma uhlela uhlu, kufanele:

1. Gcina ubunye bezinhlelo ezinhlanganweni ze-accounting, incazelo, uhlelo lokusebenza, usesho nokugcinwa kwamadokhumenti.
2. Sebenzisa ukukhomba. Inikeza ukwethulwa kwezinguquko, izilungiso nezengezo ezingxenyeni ezifanele zohlu.
3. Lawula ukuzinza kwama-indices.

Izici ezijwayelekile

, указанные выше. Ake sixoxe kafushane ngenhloso kanye nezinhlobo zokuchazwa kwamacala amacala ashiwo ngenhla. Izinhlu zomuntu ngamunye zenzelwe inhlangano ethize. Babonisa imibhalo esetshenziselwa imisebenzi yayo yansuku zonke. Embonini eyodwa, njengombuso, amabhizinisi asebenzisa uhlobo olufanayo lwesenzo ahilelekile. номенклатуры дел. Ama-nomenclatures amasha kanye nesampula amacala asetshenziselwa ukuhlanganiswa kwawo nokuqoqa. Lezi zinsuku zinomlingiswa wokuncoma. дел являются обязательными. Izinhlobo ezijwayelekile zokuqokwa kwamacala ziyadingeka. Bavame ukusungula i-indexation eyodwa yamabhizinisi kulo lonke imboni (uhlelo). Imienclatures engokwemvelo neyisibonelo ihlanganiswa nezinhlangano eziphakeme ezingeni eliphezulu. Benza njengesizathu sokwakheka kwezinhlu zamabhizinisi athile. Bona, nabo, bavumelana nesivumelwano nezakhiwo eziphakeme. находятся в ведении квалифицированных специалистов. Izinhlobo zokuzibandakanya kwamacala kanye nokubhaliswa kwazo zikwazi ukusebenza ochwepheshe abaqeqeshiwe. Bahileleka ekwenzeni izinhlu kanye nokuhlela umsebenzi nabo. Ama-nomenclatures akhiwe kufanele ahlanganiswe nehhovisi kanye nenqolobane yebhizinisi.

Isikhathi Esibalulekile

I-nomenclature yamacala kumele ibe khona kuwo wonke amabhizinisi, kungakhathaliseki ukuthi kukhona khona imodeli noma uhlu lwamodeli. Ngenhlangano ukuthuthukiswa komqulu ohlanganisiwe kubhekwa njengokulungile. подразделений. Ihlanganisa zonke izinhlobo zokuqokwa kwezigaba. Uhlu oluhlanganisiwe luhlanganiswa nengobo yomlando efanele. Ngemuva kokuvunyelwa yikhanda, ukukhishwa kweminyango kuthunyelwa ezinyunithi zokwakha ukuze zisetshenziswe emsebenzini.

Okucacile kokuhlanganiswa

, но и состав, количество документов, используемых на предприятии. Kubasebenzi abahlakulela uhlu, kubalulekile ukwazi ukuthi yiziphi izinhlobo zokufakelwa kwamagama ezikhona , kodwa futhi nokwakhiwa, inani lamadokhumenti asetshenziswe ebhizinisini. Emisebenzini yabo, ochwepheshe basebenzisa izinhlinzeko ezinhlanganweni, zamanje nonyaka odlule uhlu lwezinyathelo, amashejuli abasebenzi, ama-classifiers, ama-inventories, amakhadi okubhekisela, njll. Uhlelo lokuhlukanisa lesi sikhombimsebenzisi luzobe luxhomeke kokuqala ngesakhiwo sebhizinisi. Okubaluleke kakhulu imisebenzi eyenziwa yinhlangano. Kulokhu kuxhumana, kokubili ukwahlukana kwangaphakathi nemisebenzi yokuphatha kungasebenza njengezigaba zokuhlukanisa.

Izinhlobo zamadokhumenti

I-nomenclature yamacala kumele iqukathe zonke izenzo ezibonisa imisebenzi yebhizinisi. Amadokhumenti asetshenziselwa izinhlangano zomphakathi afakwe ohlwini lwayo inhlangano ebekwe kuyo. Esikhathini sokuqokwa kwamagama kungase kube namacala angaphelele, avela ebhizinisini lamanye amaqembu ngezinqumo, amakhadi okubhekisela. Izinguqulo eziphrintiwe azifakiwe ohlwini. Zihlanganisa, ikakhulukazi, ukuqoqwa kwezinqumo, izincwadi zezincwadi, izincwadi zokubhekisela, amaphephandaba angabonakali, izincwajana, izinkomba nokunye. Ama-Alpha nezinye izinto ezisekelayo azihlanganisiwe ku-nomenclature, ezingabonakali izinkomba eziyinhloko zomsebenzi wenhlangano.

I-oda jikelele

списка разделов и подразделов классификационной схемы. Umbhalo we-nomenclature wamacala uhlelwa ngendlela yohlu lwezigaba kanye nezigatshana zesigaba sokuhlukanisa. Kulokhu, izihloko zedokhumenti izakhiwo zikhonjiswa. Ulwazi oludingekile oluvela kumadokhumenti lulotshwe ngendlela yezitatimende. Ngokulandelayo, zisetshenziselwa ukwakhiwa kwesimiso somthetho. Uhlu lungabonakala njengetafula. Isibonelo:

Isiqunto samacala esikoleni sokuqondiswa kwezigwegwe ezinhlobo ezingu-8

Incazelo yokubhala amagama

Yenziwa ngokuhambisana nemithetho esungulwe. Ikakhulukazi, kumele:

1. Ngendlela ejwayelekile, kubonakala ngokucacile okuqukethwe kwecala, ukwakheka kwamadokhumenti afakwe kuwo, uhlobo lwezinto eziphilayo kanye nokusebenza.
2. Faka izinto ezidingekayo, ezilandelana ngokucacile:

• Thayipha noma igama le-subtype. Lokhu kungaba ukuxhumana, iphephabhuku, imiyalo, izivumelwano kanye njalo.
• Igama lenhlangano / isakhiwo sokwakha. Lapha uzothola ulwazi mayelana nonjiniyela / umbhali wedokhumenti.
• Igama lebhizinisi lapho izenzo ezithunyelwa kulolu cala lizobhekwa noma lizobhekwa kulo.
• Incazelo emfushane yamadokhumenti.
• Igama lensimu okuqukethwe okuqukethwe kuzo.
• Isikhathi (idethi) lapho amadokhumenti afakwe khona kuleso simo. Ibuye inikeze ulwazi mayelana nokutholakala kwamakhophi.

Izenzo kumagazini owodwa

Lapho kuhlanganiswa izihloko zamacala lapho amaphepha afana khona, uma engaxhunyiwe ngokulandelana kokusebenza, igama elithi "amadokhumenti" lisetshenzisiwe, futhi ekugcineni (phakathi kwabazali) izinhlobo zabo eziyinhloko zikhonjiswa. Lokhu kungaba imibiko, amapulani, njll. Amazwi, isibonelo, angaba: "Amadokhumenti ekubambeni amaminithi ekugciniwe kwebhizinisi ebhizinisini (uhlu lwezincwadi eziphakanyisiwe zokufundiswa kanye nemibhalo, izinhlu)."

Ukuxhumana

Izihloko zamacala lapho ziqukethe khona zihlanganisa igama elihambelana nalo. Ngemuva kokuthi igama elithi "izincwadi" libonise, yikuphi ukukhishwa futhi okwenziwe nobani. Ezingqikeni zamacala lapho kukhona khona izincwadi ezivela kubalimi abafana, amagama abo awanikezwa. Kunalokho, khombisa izinhlobo zazo ezivamile. Amazwi, isibonelo, angaba: "Ukuxhumana namagatsha enhlangano ezindabeni zokubika ngonyaka nokuhlela." Uma kukhona izincwadi ezivela kubalandeli abahlukene kulolu cala, azikho ohlwini. Kulesi simo, kuphela indaba yokuxhumana kufanele iboniswe. Isibonelo: "Ukuxhumana ngezinkinga ezihlobene nokujwayela abasebenzi." Igama lomlobi othile likhonjiswe kuphela uma icala linezinhlamvu kuphela kuye nakuye.

Amadokhumenti ahlobene nezindawo ezithile

Uma kwenzeka izinyathelo ezinjalo ezinjalo, izihloko zamayunithi eziphathekayo zokuphatha-zendawo zikhonjisiwe ezihlokweni. Kunezinombolo ezimbalwa ze-nuances okufanele zicatshangelwe:

1. Uma okuqukethwe kweqoqo lamadokhumenti kuhlobanisa nezindawo eziningana ze-homogeneous, amagama akhe aqondile awabalwanga. Kulolu cala, igama labo elivamile linikezwa. Ukwakhiwa kungaba: "Amadokhumenti ngenhlangano yokuxhumana phakathi kwezinhloko ze-MoD ngokulwa nobuphekula."
2. Uma okuqukethwe kubhekisela kwiyunithi eyodwa yokuphatha-indawo, igama layo likhonjisiwe esihlokweni.

Okuthuthukisiwe

Izihloko zamacala lapho kuhlanganiswa khona imibhalo yokuhlela / yokubika kubonisa isikhathi abesungulwe ngaso. Kungaba ingxenye yesine, ngonyaka, isigamu sonyaka. Ezingxenyeni zamacala asetshenziselwa ukuhlanganiswa kwamadokhumenti ahambisana naso, amagama okugcina aboniswa ngobuningi. Isibonelo: "Ama-oda okugqugquzelwa kwabasebenzi benhlangano."

Ukudala imiqulu

Ezimweni lapho kucatshangwa ukuthi icala lizokwakhiwa kusuka ezingxenyeni eziningana (isibonelo, ngenani lamaphepha amaningi), isihloko esiphezulu kuqala kokuhlelwe, bese (uma kunesidingo) amagama ezitho zaso. Lezi zinsuku zenza umsebenzi wokuhlanza. Isibonelo: "Amanothi wensizakalo ka-2015", "I-Volume 1. Amanothi ensizakalo engxenyeni yokuqala ka-2015". Phakathi nokubunjwa nokubhaliswa kwedokhumenti izakhiwo, izihloko zingachazwa. Ngesikhathi esifanayo, kuvunyelwe ukufaka amagama ahlukanisiwe, angacacisiwe kuwo. Ngokuyinhloko, ukusetshenziswa kwamagama anjengokuthi "okungafani", "ukuxhumana jikelele" nokunye okunye akuvunyelwe. Kunconywa ukuthi ugweme ukusetshenziswa kwezinto eziguquguqukayo zokuvula nokuvula amagama.

Ukusakaza

Ingasetshenziswa ngezindlela ezimbili:

1. Enkambweni yokwenza umtlolo we-nomenclature wenhlangano yoke, iinhloko ezenzakalweni ezibandakanya izenzo zehlangano nezokuphatha ziphela ekuthomeni kohlu. Ngaphezu kwalokho, ngendlela yokunciphisa ukubaluleka, amagama kwezinye izigaba (isivumelwano, ukuhlela nokubika, njll) kuboniswa. Ukuhlanganiswa kwamacala ezakhiweni zezingxenye, kanye nokwabiwa kwezihloko zokugcina, kwenziwa ngokubhekisisa izinhlobonhlobo zezinto eziphilayo kanye nokusebenza kwezenzo ngaphakathi kwazo.
2. Uma uhlela uhlu oluhlanganisiwe, amagama ezigaba azoba ngamagama ezigaba, ngokusekelwe emaqenjini okuhlukaniswa ngawo. Amagama ahlelwe ngokuhambisana netafula labasebenzi.

Ukunquma isikhathi

Ukwakhiwa kwangaphambili kwezikhathi kuyadingeka ukuqinisekisa ukuhlelwa kokuqapha okujwayelekile kokuhambisana kwabo, ukulungiswa okwesikhashana kwemigomo yokugcina. Isibonelo, isikhathi singashintsha kusuka kwesikhashana kuze kube phakade uma kunezizathu zokwenza kanjalo. Ukusungulwa kwezinkathi kwenziwa ngokuhambisana nolwazi lwamazinga ajwayelekile (omnyango) wamadokhumenti adalwe ngesikhathi sokusebenza kwebhizinisi. Uma kungekho luhlobo olunjalo, isichazamazwi esiphezulu / sohlobo sisetshenziswa. Ukunqunywa kwezikhathi zokugcina kungenziwa futhi ngokuvumelana nezigungu ezigunyaziwe ze-Federal Archives.

Ukubeka Izinkomba

Yenzelwa ukuhlonza okusheshayo nokungaqondakali kwamacala, kanye nezincwadi ezifakiwe kuzo. Inkomba iyisimboli, eyenziwe ngokusetshenziswa kwamanani e-Arabhu. Kungabandakanya ikhodi yomnyango ngokufakazela inombolo yokulandelana kwecala elifanele (nge-hyphen). Isibonelo, umnyango wezokubala unikwa ikhodi 05. Umbiko wonyaka ngumqulu ovula lesi sigaba. Ngakho-ke, esimweni esinalesi senzo, njengengxenye ebalulekile yohlu oluhlanganisiwe, inkomba 05-01 ibelwe.