Isenzo sokudlulisa amadokhumenti - nini futhi kungani sidingeka

Isiphetho saso sonke isenzo sidinga ukuqinisekiswa kwedokhumenti. Ngaphandle kokwenza imibhalo edingekayo, kuvame ukudingwa ukudlulisela amaphepha asemthethweni kusuka kumuntu oyedwa noma ebomthethweni enhlanganweni kwenye. Ukudluliswa okunjalo kuyinkqubo esemthethweni futhi kudinga ifomu ebhaliwe elidingekayo. Ubufakazi bokudatshulwa kwalowo mcimbi kuyisenzo sokudluliselwa kwamadokhumenti, esenziwe ngendlela ethile futhi asayinwe yibo bonke abahlanganyeli.

Isenzo esinjalo sinesizathu sokusemthethweni esimweni sokuthi sihlanganiswa ngokuhambisana nemithetho yokugcina amarekhodi kanye nokutholakala kwazo zonke izibhalisi ezidingekayo. Ibhange elilodwa noma ifomu elihlangene alikho kuwo wonke amacala, ngoba izimo ezidinga ukudluliselwa kwamadokhumenti zihluke kakhulu. Ngakho-ke, isimo salolu dokhumenti esimweni ngasinye esithile sihlukile.

Ngokuvamile, lo mbhalo uqukethe izingxenye ezintathu eziphoqelekile. Ingxenye yokuqala, ngokushesha ngemuva kwesihloko esithi "uMthetho Wokutholwa Nokudluliswa Kwemibhalo" (isampula, ngokuvamile kuhlobo ngalunye lwedokhumenti), izinsuku kanye nendawo yokuhlanganiswa, iqukethe izidingo zamaphephandaba ezithumela nokuthola. Kubantu ngabanye leli yigama eligcwele nedatha yedathaphu, ngenxa yezinhlangano - igama eligcwele nedatha yabamele. Uma amadokhumenti adluliselwa phakathi kweminyango ehlukene yenhlangano efanayo, kufanele ucacise amagama ezinyunithi zokwakha (ukuthumela nokuthola), kanye namagama abamele.

Engxenyeni yesibili, isenzo sokudlulisa siqukethe uhlu oluqondile lwamadokhumenti adluliselwayo, okubonisa izinombolo ze-serial kanye nedatha yokubhalisa eboniswe kumadokhumenti e-accounting. Kungcono kakhulu ukuhlela uhlu olunjalo ngendlela yetafula.

Engxenyeni yokugcina yesenzo, inani lamakhophi lihlanganisiwe futhi amasignesha amaqembu azoboniswa. Kubamele izinhlangano eduze kwesignesha, kubalulekile ukukhombisa izikhundla nokunikeza umbhalo wesignesha. Isitifiketi kumele futhi siqinisekiswe ngophawu lwenhlangano.

Uma kwenzeka ukudluliswa kwemibhalo ebaluleke kakhulu, isitifiketi sokudlulisa senziwa yikomidi elikhethekile elenziwe ngumyalelo wekhanda. Kulokhu, amasignesha, amagama kanye nezikhundla zawo wonke amalungu ekhomishini kuyadingeka.

Ukuguqula kabusha amadokhumenti kunokwenzeka kuphela kwisicelo esikhethekile sefomu elisungulwe ngokudluliselwa kwamadokhumenti adluliselwe. Uma amanye amadokhumenti alahlekile, lokhu kufanele kubonakale nesicelo.

Kuziphi izimo okufanele kwenziwe isenzo sokudlulisa? Ekuphumeni komsebenzi, ukudluliselwa kwamadokhumenti kusuka kwesinye isisebenzi kuya kwesinye kwenziwa kwimeko yokuhamba, ukuxoshwa, ukushintshela komunye umnyango. Ngaphezu kwalokho, lesi senzo senziwa lapho amadokhumenti anikezwa ku-archive yokugcina noma yokubhujiswa. Yonke imininingwane edingekayo mayelana nokuhamba kwamadokhumenti ibonakala kumagazini okhethekile noma ifolda. Isenzo sokuthumela nokwamukela amadokhumenti kufanele sibe nohlu oluphelele kubo, kungakhathaliseki ukuthi inani lamashidi noma amanani.

Ukuze kube nokusebenza okusemthethweni nokwakheka ngokusemthethweni kokudluliselwa, insizakalo yabasebenzi yenhlangano kufanele ibe nohlu lwezincwadi ezidingekayo zokulawula. Imibhalo ephoqelekile yesevisi yabasebenzi ihlanganisa ukuhlinzekwa kwemholo, imithethonqubo yangaphakathi, izinkontileka zokuqashwa, amashejuli abasebenzi, imiyalo yabasebenzi, amashejuli eholidini, amakhadi abo ngabasebenzi kanye nezincwadi zabo zokusebenza, izicelo zesisebenzi sekhefu nokuxoshwa, kanye nabanye abaningana.

Inqubo eyinhloko yokwamukela ukuvunywa nokudluliselwa kwezincwadi zabasebenzi, uma kwenzeka ukulahlekelwa yinkambiso yokubuyiswa kuhlotshaniswa nezinkinga ezinkulu. Futhi idokhumenti ebaluleke kunazo zonke yincwadi yokurekhoda kwezincwadi zabasebenzi, equkethe amasignesha wabasebenzi bobabili futhi axoshiwe. Ukudluliswa kwezincwadi zabasebenzi kunconywa ukuthi kwenziwe ngendlela yesithasiselo esihlukile esenzweni esicacisa uchungechunge nenombolo yencwadi ngayinye, kufaka phakathi okungavunyelwe.

Kwezinye izimo, ukudluliselwa kwamakhophi amadokhumenti kunikezwa, ngokuyinhloko lokhu kusebenza kumadokhumenti eyimfihlakalo noma emthethweni noma imibhalo yokuphendula ngokuqinile.

Uma kwenzeka ukulahlekelwa kwemibhalo ethile kanye nokubonakala kokungahambisani ngalolu daba, isenzo sokwamukelwa nokudluliswa yisisekelo esiyisisekelo somthetho sokuxazulula izingxabano. Ngakho-ke, ukuklama kwayo okulungile kubaluleke kakhulu, kungcono uma kukhiqizwa ochwepheshe onolwazi ekusebenzeni namaphepha.